Office Manager for Sioned Williams MS
Salary range: £30,520 - £42,811 pro rata
(5 point scale, appointment will only be above point 1 in exceptional circumstances)
Working hours: 20 hours a week
Appointment type: Fixed term for up to 3 months
Location: Constituency Office in Neath Town Centre
Ref: MBS-025-24
Purpose of Job
To manage all support services and office administration for the Member of the Senedd. Key tasks will include managing the staff team, budgets and office systems.
Main Duties
1. Manage other team members reporting to the Member of the Senedd, including the recruitment and supervision of staff, performance management and other personnel related issues as required.
2. Manage office systems, oversee office activities, organisation of workload, working closely with other staff members to provide a cohesive team approach
3. Manage and maintain the casework system ensuring all cases are logged; monitor progress and ensure all identified actions are taken.
4. Co-ordinate office activities to ensure that telephone and electronic enquiries and visitors are dealt with appropriately and professionally.
5. Draft letters on behalf of the Member of the Senedd, on a range of issues.
6. Ensure that the regional office conforms to all health, safety and welfare requirements, including DSE Assessments for staff
7. Ensure compliance with data protection legislation and Standing Orders to protect the Member of the Senedd
8. Design materials promoting the work of the Member of the Senedd and execute delivery
9. Effective management of budgets including monitoring expenditure and forecasting future spends
10. Liaise with Senedd Commission staff and other Members of the Senedd on relevant matters
11. Represent the member in a professional and effective manner in dealings with constituents and other outside bodies
12. Help manage the Member’s website and social media presence.
13. Produce regular reports, print and online on the work undertaken by the Member of the Senedd
Essential Knowledge and Experience
⦁ Experience of working effectively within an office environment, including resolving complex issues with tact and diplomacy.
⦁ Experience of managing budgets and invoicing.
⦁ Evidence of co-ordinating team work to ensure that work is produced to tight deadlines;
⦁ Knowledge and understanding of issues relevant to the local area
⦁ Understanding of, and commitment to, combating discrimination and promoting the equality of opportunities and the Nolan Principles of Public Life
Essential Qualifications
⦁ Degree or equivalent
Essential Skills and Behaviours
⦁ Ability to investigate, analyse and recommend solutions to complex problems and issues
⦁ Ability to manage a demanding workload with conflicting priorities
⦁ Ability to use a range of office software.
⦁ Ability to demonstrate sensitivity and ensure that the highest standards of confidentiality are upheld
⦁ An understanding of the need to reflect the views of the Member of the Senedd in a manner which reflects equal opportunity and is not inflammatory, insensitive, libelous, slanderous or defamatory
⦁ Effective interpersonal skills and the ability to build relationships across professional boundaries;
⦁ Excellent bilingual communication skills – with the ability to write and speak clearly & concisely in Welsh and English
⦁ Ability to use a variety of IT packages including Microsoft Word, Outlook and Excel
⦁ Excellent design skills using IT packages such as Photoshop, Canva and InDesign.
⦁ Effective organisation, planning and presentational skills with the ability to work flexibly and juggle a range of tasks;
⦁ Work proactively with minimum supervision
⦁ Ability to use initiative, generate ideas and communicate effectively;
Desirable
⦁ An understanding of current affairs and issues of relevance to Wales and the local area, an interest in the Welsh political system
⦁ Sympathetic to the aims and values of the Party
You are advised to read the full Job and Person Specification before applying for this post
For more information and to apply, please submit an application form to Sioned.Williams@senedd.wales
- Application form
- Job and person specification
- Benefits of working for a Member
- Important information
Closing date: 17:00 , 10 October 2024
Interview date: TBC