Work Opportunity: Administration Manager for Zaynub Akbar
Salary range (pro rata): £39,274 - £50,496
All new staff are expected to enter on the scale minimum of the appropriate pay band. Individual staff will, subject to satisfactory performance, move up the incremental scale one point at a time on the anniversary of their commencement of employment until they reach the scale maximum for their band.
Working hours: 30
Appointment type: Permanent
Location: Senedd Cymru and/or Cardiff Constituency Office
Reference: MBS-047-26
Purpose of job:
A Band 1 Business Management and Administration Officer working for a Member of the Senedd (Member) will undertake a wide range of management and administrative activity relevant to the smooth running of the Member’s office and all their activity. They may have oversight of record management, ensuring clear audit trails in relation to all correspondence and that data is processed and stored in accordance with legislation / regulation and direct accountability for planning and monitoring workload and prioritising allocation for specific areas of activity for example, Member surgeries, casework or engagement events.
Main duties:
Office Management and Staff Management
• Overseeing staff, ensuring smooth office operations and delegating responsibilities effectively. Directly manage work colleagues, providing line management on behalf of the Member. This may include recruitment, appraisal and identification of training or developmental needs.
• Responsible for advising or training others on a range of matters that are standard for the work area e.g., Health and safety, records management.
• Ensuring good governance, compliance with parliamentary rules, codes of conduct, and ethical guidelines.
• Acting as the main point of contact between the Member and the Senedd Commission.
• Oversight of record management, ensuring clear audit trails and that data is processed and stored in accordance with legislation / regulation.
• Direct accountability for planning and monitoring workload and prioritising allocation for specific areas of activity e.g. Member surgeries, casework or engagement events. for co-ordinating and prioritising the work of the team.
• Representing the Member in key meetings with government officials, businesses, and advocacy groups.
• Developing long-term strategies to address key issues in the constituency.
• Draft letters on behalf of the Member of the Senedd, on a range of issues.
• Respond to e-mails, letters and similar enquiries in a professional, customer focused manner.
• Effective management of budgets including monitoring expenditure and forecasting future spends.
Essential skills and behaviours:
- Experience of leading and motivating people to ensure that policies, programmes and strategies are implemented effectively.
- Ability to investigate, analyse and recommend solutions to complex problems and issues.
- Manage a demanding workload with conflicting priorities. Ability to handle sensitive political issues and media scrutiny.
- Good decision-making skills in a fast-paced political environment.
- Highly developed oral and written communication skills.
- Understanding of, and commitment to, combating discrimination and promoting the equality of opportunities and the Nolan Principles of Public Life.
Essential qualifications:
- Degree, NVQ (or equivalent) in a relevant subject e.g. Politics, Business or Public Administration or considerable relevant experience.