Work Opportunity: Office Manager for Jason O'Connell MS
Salary range (pro rata): £39,274-£50,496
All new staff are expected to enter on the scale minimum of the appropriate pay band. Individual staff will, subject to satisfactory performance, move up the incremental scale one point at a time on the anniversary of their commencement of employment until they reach the scale maximum for their band.
Working hours: 37 hours per week
Appointment type: Permanent
Location: Constituency Office, Pontypridd & Senedd, Cardiff bay
Reference: MBS-019-26
Purpose of job:
A Band 1 Business Management and Administration Officer working for a Member of the Senedd (Member) will undertake a wide range of management and administrative activity relevant to the smooth running of the Member’s office and all their activity. They may have oversight of record management, ensuring clear audit trails in relation to all correspondence and that data is processed and stored in accordance with legislation / regulation and direct accountability for planning and monitoring workload and prioritising allocation for specific areas of activity for example, Member surgeries, casework or engagement events.
Main duties:
- Overseeing staff, ensuring smooth office operations and delegating responsibilities effectively. Directly manage work colleagues, providing line management on behalf of the Member. This may include recruitment, appraisal and identification of training or developmental needs.
- Responsible for advising or training others on a range of matters that are standard for the work area e.g., Health and safety, records management.
- Ensuring good governance, compliance with parliamentary rules, codes of conduct, and ethical guidelines.
Essential knowledge and experience:
- A full understanding of the legal and regulatory frameworks within which Members and Groups operate. This includes both Senedd frameworks (standards of conduct, expenditure etc) as well as broader and general frameworks. Able to provide informed advice to Members and colleagues.
- Experience of working effectively within an office environment, including resolving complex issues with tact and diplomacy, ideally in a political environment.
- Experience of a comparable role dealing with complex correspondence, diaries and events and running a busy office.
Essential qualifications:
- Degree, NVQ (or equivalent) in a relevant subject e.g. Politics, Business or Public Administration or considerable relevant experience.