Work Opportunity: Personal Assistant for Laura Anne Jones MS

Personal Assistant for Laura Anne Jones MS

Salary Range: £24,243 - £31,798 pro-rata

All new staff are expected to enter on the scale minimum of the appropriate pay band. Individual staff will, subject to satisfactory performance, move up the incremental scale one point at a time on the anniversary of their commencement of employment until they reach the scale maximum for their band.

Working Hours: 37 

Appointment Type: Permanent

Location: Constituency Office - Newport NP20 4PG

Job Reference: MBS-044-24

Job Purpose:

To provide the Member of the Senedd with a secretarial service/ administrative support ensuring that standards of confidentiality are maintained.

Main Duties

1. Transcribe/type (including audio) various letters, emails and/ or reports
2. Maintain a filing system, associating previous papers with current correspondence, and extracting documents on request
3. Answer telephone, take messages and deal with enquiries and requests   as appropriate
4. Sort incoming post (including emails) into priority order and prepare draft replies to routine correspondence
5. Investigate issues raised in constituency correspondence (including emails) and follow up in such cases, ensuring their timely resolution

Essential Knowledge and Experience

• Some experience of administrative work and knowledge of office systems e.g. Manual and computerised
• Understanding of, and commitment to, combating discrimination and promoting the equality of opportunities and the Nolan Principles of Public Life
• Knowledge and understanding of issues relevant to the local area.

Essential Qualifications 

• NVQ Qualification level 3  or equivalent in Office Administration, Customer Service or a relevant subject or;
• Demonstrable numeracy and literacy skills e.g. English and Maths GCSE (or equivalent) at Grade C or above.

Essential Skills and Behaviours 

• Effective organisation and planning skills
• Ability to work on own initiative to tight deadlines, with  the ability to work flexibly and juggle a range of tasks
• Effective interpersonal skills and the ability to deal with a range of people
• Excellent communication skills
• Ability to write speeches, press notices and briefings

You are advised to read the full Job and Person Specification before applying for this post.

For details about the post and to apply, please contact laura.jones@senedd.wales

• Application Form
• Job and person specification
• Important Information
• Benefits of working for a Member

Closing date: 17:00, Friday 27 December 2024
Interview date: TBC