Administrative Assistant for Nick Carter MS
Salary range (pro rata): £26,345 - £33,873
All new staff are expected to enter on the scale minimum of the appropriate pay band. Individual staff will, subject to satisfactory performance, move up the incremental scale one point at a time on the anniversary of their commencement of employment until they reach the scale maximum for their band.
Working hours: 37
Appointment type: Permanent
Location: Senedd Cymru and/or Cardiff Constituency Office
Reference: MBS-042-26
Purpose of job:
A Band 3 Business Management and Administration Officer working for a Member of the Senedd (MS) would typically be responsible for assisting with all aspects of running the MS office including providing administrative support directly to the MS.
Main duties:
Administrative Duties:
• Managing emails, letters, and phone calls from constituents, stakeholders, and government bodies.
• Organising the Member’s schedule, including meetings, events, and travel arrangements.
• Keeping records, handling correspondence, and ensuring office supplies are maintained.
Constituency Work:
• Supporting research on local issues and government policies.
• Helping draft responses and briefing notes for the Member.
• Support the Member’s constituency work.
Business and Office Management:
• Supporting the Member in managing their staff and office resources efficiently.
• Ensuring compliance with Senedd policies and ethical guidelines.
• Help maintain office equipment and premises.
• Plans and manage their own workload and workloads of others in line with Member requirements.
Essential skills and behaviours:
- Expected to develop proficiency in an area of administrative work; able to answer a standard range of queries from others and know when to refer on more complex queries.
- Expected to be proficient with the tools and equipment for the job. Effective IT Skills particularly using Microsoft packages such as SharePoint, Word, Outlook and Excel.
- Good oral and written skills.
- Effective organisation and planning skills.
- Ability to demonstrate sensitivity and ensure that the highest standards of confidentiality are upheld.
- Knowledge and understanding of issues relevant to the local area.
Essential qualifications:
- The ability to demonstrate knowledge or experience of a range of work procedures based on relevant work experience and/or vocational qualification e.g. NVQ level 3 or 4 or equivalent in a relevant subject.